An employee write up form is a document that is meant to show an employee’s overall performance in their work with the aim of promoting, demoting, and/or for a disciplinary action which can lead to termination.
The supervisor or manager usually write these forms to the unruly employee. A co-worker can also write this form to the management to report an employee with bad behavior. The following are the form templates you should know.
Most business owners in our millennial age are facing several issues especially in a society where most employees are conversant to the employment rights and regulations. Some employees sometimes may develop specific character and behavior that eventually may lead to less productivity in the business.
This is where the employer starts giving verbal warnings to the reckless employees. Nevertheless, some employees don’t change their awful behavior forcing the employer to write a formal letter in the form of an employee write up form.
Employee Write up Forms Download
1. Employee Complaint Form
This is a write-up form that is primarily written by an employee of a company to the management or employer with the aim of informing them about some issues at his or her workplace. It is also called concern form. It is usually reported through the Human Resources department in the Employee Relations Office.
This form usually notes down the problems, complaints or issues experienced by the specific worker or his co-workers. Most organizations or entities usually recommend the form be filled within five working days after the occurrence of the problem, issue or incident.
Download Employee Complaint Form
2. Employee Performance Evaluation Form
In this employee write-up form, an employee is evaluated and given ratings usually ranging from 1-5. This comprises of the skills that an employee is supposed to have to deliver the expected results.
Some of the skills evaluated include productivity, knowledge of work, quality of work, flexibility, job interest, work relations, dependability, oral communication, job knowledge, attitude, written communication, problem-solving and work habits among others.
Depending on the rating, some comments are given by the supervisor. If the rating is quite poor, there can be termination.
Download Employee Performance Evaluation Form
3. Employee Injury Report Form
Sometimes injuries in the workplace are unavoidable, and no single employee is immune to injuries. Employees usually use this form to report all the injuries related to work. Besides, they can report illnesses or “near miss” events irrespective of how minor they are. Near miss events include those incidents that could have caused injuries or illnesses.
The essence of filling this form is to help the management identify a hazard and correct it before it causes huge illnesses or injuries.
4. Employee Job Satisfaction Form
This write up is mainly to show whether an employee is satisfied with the work and his/her attitude towards the job. It is used to show happiness of the employee because a happy employee is sometimes, if not always, a productive employee.
Through this form, the management can know the reasons of employee attitudes, the outcomes of negative or positive job satisfaction and how the administration can measure and influence the attitude of their employees.
5. Employee Leave Request Form
Office of the human resource usually handles it. It is used by the employee to request for a leave. In this form, the employee states the reason for the leave which includes your sickness or of a family member, care of a newborn, support of a family member, to develop their business among other reasons.
In a normal entity, every employee is entitled to 30 days of leave per year. A write up is very necessary for documentation purposes.
6. Training and Development of Employee Form
The main aim of T&D is to bring a constructive contribution to the entity. It helps the organization recognize the psychological assumptions used in decision making among the employees and manage them effectively.
Depending on the organization, every employee is entitled to training and development as long as it will bring a positive impact to the overall performance of the organization. The essence of training is how it enables the employees to understand how the organization functions and what is expected of them in their various development.
Download Training and Development of Employee Form
7. New Employee Welcome Letter
This write up is basically for welcoming new employees into the organization. The letter contains a welcome note with the job title that the new employee will resume into. It is usually attached to an introduction of responsibilities and the roles you are supposed to play.
You will also notice an outline of the resources that you need to keep the department running. This is an excellent letter for the company to keep a record of the new employees that are joining the company.
8. Employee Warning Notice Form
This write up is written by the management to an employee who has continually defied the business policy. In the form, the manager or supervisor enlists the reason for receiving a warning.
Some of the reasons for this form include absenteeism, damage of equipment, fighting in the job place, refusal to work for extra hours, rudeness to both your co-workers and your manager, insubordination, violation of policy, failure to meet the performance standard.
Download Employee Warning Notice Form
9. Employee Disciplinary Action Form
There are cases where the management gives several verbal warnings to the unruly employee before taking any disciplinary action. To justify the act, the entity comes up with a write up that shows the reason for the disciplinary action and what the employee will face.
Most disciplinary actions are as a result of absenteeism, carelessness, misconduct, poor performance, inaccurate work, tardiness, inappropriate dressing, poor quality work, failure to follow instructions, breach of the policies of the company, damage of company’s property among others.
10. Employee Counseling Form
This write-ups usually emerges when the management identifies that a specific employee needs some advice or psychological help to enable them to go through their situations. In case an employee loses all her beloved ones, their work performance is likely to reduce.
This is where the individual needs some emotional and psychological help to enable them to resume their normal working condition. The form states the advice or the psychological support needed to be accompanied by the course action to be taken.
11. Employee Reprimand Form
In this write-up, the supervisor or manager informs an employee that his or her performance is not meeting the set expectations and other aspects of their job. This can be done verbally at first, but if there is no change of behavior, the management may decide to express it in a written form as a proof that it has warned the employee before in other forms. It usually precedes a termination letter in case the employee in question doesn’t change.
Download Employee Reprimand Form
12. Employee Termination Letter
This is a common letter written by an employer to an employee or vice versa informing an employee that their services are not required by the organization anymore. It can also be written by an employee to the management informing them that he or she is no longer willing to offer their services to the entity.
This could be due to mistreatment, bullying, poor payment or expiry of the contract. An organization writes this letter to an employee because of misconduct, poor performance, and being unruly among others.
13. Employee Appraisal Form
In one time or another, the manager or supervisor or a consultant examines the performance of an employee with the set standards. It may involve the amount an individual does daily, their overall volume and their level of consistency in the given task.
After the results are got, the manager gives the feedback to the employee and indicates the areas that need improvement and the reason behind the need for improvement. If the employee score is too way below average, the organization may send a warning notice to them.
14. Employee Suggestion Form
This is a form that has become common in our days where an employee can suggest the management concerning how to run an individual department. It has become common because of the significant role it is playing in the overall performance of a company.
This form is, of course, written by employees who are in that specific department; in their area of expertise. The management analyzes the employee’s suggestion thoroughly before implementing it to avoid doing something that may lead to the organization’s downfall.
15. Employee Correction Form
After the management gives an employee warnings both verbally and written concerning their poor performance, they may provide a correction form, to communicate to the employee on the ways he or she can use to improve his or her poor performance.
This is in case the employee is still willing to improve his or her performance. If the performance continues to deteriorate, the management may take another cause of action like terminating them. It acts as a proof against the employee in case they are fired later.
According to the set standards and legal systems in various entities, the management has to give both verbal and written notices to an employee before terminating them.
The organization should have the capacity to show that they had reached their maximum chances and a specific action was the only alternative. This is after giving the employee multiple opportunities to change but they could not.
The reason why employee write up form is essential to the entity is because it acts as proof. In case, there is not enough proof then the company may be forced to re-employ or pay some compensation to the terminated employee.
The company must also warn for a specific hazard and tell its employees not to be around the hazard area. All this should be done in the form of writing. We hope that the above write-ups can help you or your company to avoid being sued.